Herne Varnish [Source]
About this template
Staying on top of long-term priorities can be hard, especially when you’re always working on the latest to-do list. Fortunately, Verne Harnish, author of Rockefeller Habits, offers a weekly meeting template that realigns your focus to address key issues and make solid steps towards your #1 priority.
In his template, Harnish begins with a 25-minute warm-up for identifying any trends and patterns in the company’s performance. Teams then use the next 30-60 minutes for discussion, ending with a summary of the meeting and a check-in question.
Weekly Team Meeting Agenda
5 minutes: Share good news
10 minutes: The priorities Review the status of pre-set priorities and discuss any gaps in progress. Review any metrics that were not reported in the daily huddles.
10 minutes: Customer and employee feedback Time to review specific feedback from customers and employees.
What issues are cropping up day after day?
What are people hearing?
30 to 60 minutes: One or two topics Focus on only one or two key topics. Pick your topic based on patterns and trends from the daily huddles, progress on your priorities/theme, feedback from employees and customers, and/or the opportunities and challenges that have surfaced.
Recap: Who, What, When (WWW) Just before the meeting ends, take a few minutes to summarize, “Who said they are going to do what and when?” and email the notes to everyone.
Action Item 1
Action Item 2
One-phrase close Close your meeting by asking each person for one word or phrase of reaction that sums up the meeting for them.
When to use this template
This weekly meeting template is great for leaders who aim to foster collaboration in their teams while pushing them toward big long-term goals. The close attention on priorities and feedback allows teams (particularly product teams!) to understand what worked in the last quarter/month and what didn’t, allowing them to realign their next steps accordingly.
By setting suggested agenda timing and actionable meeting topics, team members who use this template are set up to resolve issues quickly and efficiently.