Maria Chec [Source]
About this template
Agile coach Maria Chec recommends doing “regular retrospectives and frequent, ad hoc postmortems” to always be improving your team’s sprints. She references the book Agile Retrospectives by Esther Derby and Diana Larsen to put together the structure for a sprint retrospective meeting, which makes up this agenda template.
By sharing data, generating insights, and deciding what to do next — as a team — everyone will be on the same page and ready to tackle the next sprint. Check out Chec’s full Medium post for more details and direction.
Sprint Retro Meeting Agenda
1. Set the stage
Purpose: Focus: Length of meeting:
Create or use a working agreement (spend no more than 15 minutes)
Review the improvements or experiments from the past Retrospective
Warm-up and do a quick check in (can use an ice-breaker)
2. Gather and share data Start with the hard data: events like changes in the team or milestones, metrics like velocity, throughput, etc. Create a timeline of events from the team’s input. Then ask the team to interpret the data and comment on it.
3. Generate insights What helped the team succeed and what brought them down? Let any team members share their insights, or use a model like “stop-start-continue.”
4. Decide what to do next After seeing the big picture, let the team group the post-its per topic and vote on the most important ones. Then plan experiments and actions to take in the next sprint.
5. Close the retrospective Gather feedback at the end of the meeting and assign action items.
Source: Maria Chec
When to use this template
Use this template with your scrum team at the end of a sprint (or series of sprints) — it’s great for creating an inclusive environment where everyone can contribute to improving the process and prioritizing what to do next.
Make sure you do the pre-meeting work of gathering relevant data, reviewing what went well and what didn’t, and having an updated roadmap to guide what’s coming next. While this template is specifically for a sprint retrospective, you can use this template to gain a holistic understanding of any kind of finished project or milestone.