About this template
A sprint planning meeting is a type of agile meeting used to a) communicate what goals you want your team to achieve in the next sprint and b) give them a solid plan of how to get there. These meetings are usually run by the product owner and/or scrum master.
Use this adaptable meeting template to cover 5 key components of a good planning session: state the meeting's purpose, define goals, determine team capacity and velocity, examine the backlog, and assign action items. By keeping these meetings time-boxed and focused, you'll get your team aligned and excited for the next sprint.
Sprint planning meeting agenda
Introduction and purpose (~5 mins)
Introduce team members
State the meeting’s purpose
Goal setting (~5 mins)
Define goals and objectives
Team capacity and velocity (~10 mins)
Determine team capacity
Determine team velocity
Sprint backlog (~30 mins)
Examine the current backlog of user stories
Decide the sprint’s priorities
Make sure each team member understands what each user story entails
Wrap-up and action items (~10 mins)
Do a brief wrap-up of what the key goals are and what the action plan is.
Set clear action items and ensure everyone understands what has to be done
For [name] [role]
[ ] Action Item 1
[ ] Action Item 2
For [name] [role]
[ ] Action item 1
[ ] Action item 2
When to use this template
Use this template to decide what backlog items will be tackled in the next sprint, and communicate how your team will tackle them.
When heading into a sprint planning meeting, it's important that you (as the product owner or scrum master) spend time on backlog refinement — you want to keep the backlog review as focused as you can in the meeting and not go too into the weeds. It's also important to distinguish between the sprint goal and the sprint backlog items — the goal is usually a hypothesis to test or a goal to reach based on a set of features or improvements.