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1-1 meetings

First-time 1-1 meeting template

A “get to know you” agenda template for that very first one-on-one meeting with a new employee.

Template author

Hatica [Source]

About this template

If you’ve ever wondered what you should ask in your first one-on-one with a new employee, this meeting agenda is for you!

To accommodate remote and hybrid work environments, the first set of questions covers working style, and then moves into communication and feedback preferences, career development goals, and expectations for one-on-one meetings going forward. It ends with some personal questions that will help you get to know each other better.

First-time 1-1 Meeting Agenda

Remote work (if applicable)
  • Have you worked remotely before? If so, for how long?

  • What about our remote practices do you want to learn about?

  • Would you like to address any particulars from our team wiki or the onboarding documentation?

Communication and collaboration tools and processes
  • What's your preferred method of communication?

  • What do you like and dislike about communication and collaboration processes you've used until now?

  • How often would you like to get feedback?

  • What are your preferred methods of feedback? Personal, group, email, Slack, etc?

  • What about recognition?

Career development
  • What are your 10-year goals?

  • What are your immediate 30-day goals?

  • What are your goals and objectives for the next 6 months?

Meeting expectations
  • What are your expectations from the 1:1s going forward?

  • How often would you like to have 1:1s?

Questions to build relationship
  • What are your hobbies? What do you do on the weekends?

  • What do you do to celebrate the small wins?

  • What do you do to fully disconnect at the end of the day?

Next steps and action items

For [name] [role]
  • [ ] Action Item 1

  • [ ] Action Item 2

For [name] [role]
  • [ ] Action item 1

  • [ ] Action item 2

Source: Hatica

When to use this template

This template is ideal for the first or second one-on-one meeting between managers and direct reports. But it could also be used for initial one-on-one meetings between colleagues or teammates, as it helps people better understand working style and preferences (something that’s super important in a remote work setting!).

Hatica, the company that created this template, is built for engineers, so it’s a great agenda to use with new engineering team members. That said, it also works for almost any team bringing a new person into the mix.

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