1-1 meetings

Engineering weekly 1-1 meeting template

A flexible agenda that’s easy for engineering leads and team members to scan and reference.

Template author

Candost Dagdeviren [Source]

About this template

The creator of this template, software engineer Candost Dagdeviren, writes that you don’t have to fill out every section of the agenda: “Use whatever is necessary and leave the other parts empty.”

By having both you (the manager) and the engineer (the direct report) fill out this agenda beforehand, there’s a running record of what’s covered in recurring one-on-one meetings, and important highlights like wins, learnings, and feedback are easy to reference.

Engineering Weekly 1-1 Meeting Agenda

1. What’s top of mind?

Engineer: 

  •  

Manager: 

2. Things that went well? 

Engineer: 

  •  

Manager: 

3. Learnings

Engineer: 

  •  

Manager: 

4. Priorities until we meet again 

Engineer: 

  •  

Manager: 

5. Challenges and blockers 

Engineer: 

  •  

Manager: 

6. Feedback 

Engineer: 

  •  

Manager: 

7. Action items 

Engineer: 

  •  

Manager: 

Source: Candost Dagdeviren

When to use this template

This meeting template is built for software engineering teams, so if you’re an engineering manager and need a one-on-one agenda to use with your team members — try this! That said, the flexible and recurring nature of this template means it could be used for weekly one-on-ones with other teams like marketing, design, product, customer success, sales, or people ops.

If you prefer a table-based meeting agenda, check out Candost's original version in the source link above (we adapted it slightly).

Run better meetings with Vowel

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Prepare

Create an agenda (or use a template!) so everyone is on the same page before the meeting.

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Meet

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Act

End every meeting with shared notes, links, and action items — all in a post-meeting recap.